I actually like this "feature", because it completely separates the formatting of the headings and the body text. If you're going to do this, you need to base Heading 1 on "No Style" because Word has 9 levels of Headings, and only accepts 9 generations of styles. This allows you to make radical changes to your document very easily. It's a good idea to set up your heading styles so that Heading 2 is based on Heading 1, Heading 3 is based on Heading 2, and so on. Cascading formatting and headings Base heading styles on the previous heading level style Similarly, if you changed "Body Text" to have 11pt space after each paragraph, then its children and grand-children styles would inherit that formatting, and they would have 11pt space after each paragraph.īut if you then changed style "Table Text" to have 6pt space after each paragraph, the change would affect only "Table Text" and "Table Text Indent". In the document from which Figure 1 was drawn, if you changed style "Body Text" to be Times New Roman, then Body Text, Body Text Indent, Table Text and Table Text Indent would all change to Times New Roman. The point of having styles based on other styles is to make fast changes to your document. The effect will ripple through the whole document instantly. You can then swap between double-spacing and single-spacing by changing the formatting of the parent style. Productivity hacks like that never go out of style.If you want to print a draft of your document double-spaced, set all the styles used in the body of the document to be based on one "parent" stye (like the styles in Figure 1). They help you ensure the formatting of a document is consistent throughout-especially handy when collaborating on documents, and especially with inexperienced users.
You can modify a built-in table style to change the formatting of a table.ĭo your ideas a favor: Use Style Sets to apply complex formats that will add sophistication with little or no effort on your part. Repeat this process for other parts of the table, then click OK to finish. Click Modify Table Style, choose the desired part of the table from the Apply Formatting To drop-down list, then configure the format to apply to that area of the table. To modify a table style, click in a table, choose Table Tools>Design tab ,and open the Table Styles gallery. Options for modifying a style range from simple text formatting to complex numbering. Changes will be applied to all instances of that style in your document. The Modify Style dialog lets you change the individual character and paragraph characteristics associated with that style. To edit a style, right-click it in the style gallery and choose Modify. The look of styles in a document is controlled by the style set you choose from the Document Formatting gallery.Įven after you’ve applied a style, you still have the option to tweak it. Hovering over a selection in the gallery gives you a preview of your document formatted with that style set, so you can weigh your options before you commit. They’re available in a visual gallery on the Design tab and are great for formatting (or reformatting) your entire document at once rather than piecemeal. Style Sets, located on the Design tab in Word 2013, are preset combinations of character, heading, and paragraph styles. Just choose References>Table of Contents and click one of the automatic tables. These styles not only make it easier to structure a complex document, they jump-start the creation of a table of contents. The most powerful of these are Heading 1, Heading 2 and Heading 3. If you use a paragraph style on select text, only the character formats are applied. If you apply them to a paragraph, the entire text will be formatted accordingly, but if you apply them to select text, only the characteristics of that text will be affected, without any of the paragraph formatting. Linked styles can behave like a character or a paragraph style depending on how they’re used. You can also apply one paragraph’s style to another paragraph by copying and pasting the first one’s paragraph mark to the second. Paragraph style details are stored in the paragraph mark. (To view paragraph marks, click the Show/Hide ¶ button on the Home tab.) If you delete a paragraph mark, that paragraph will merge with the following one and the newly merged passage will take on the style of the first paragraph. The details of the currently applied paragraph style are stored in the paragraph mark that appears at the end of that paragraph.
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